Zoom Automation

# Zoom Automation via Rube MCP

Automate Zoom operations including meeting scheduling, webinar management, cloud recording retrieval, participant tracking, and usage reporting through Composio's Zoom toolkit.

Prerequisites

- Rube MCP must be connected (RUBE_SEARCH_TOOLS available)

- Active Zoom connection via `RUBE_MANAGE_CONNECTIONS` with toolkit `zoom`

- Always call `RUBE_SEARCH_TOOLS` first to get current tool schemas

- Most features require a paid Zoom account (Pro plan or higher)

Setup

**Get Rube MCP**: Add `https://rube.app/mcp` as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming `RUBE_SEARCH_TOOLS` responds

2. Call `RUBE_MANAGE_CONNECTIONS` with toolkit `zoom`

3. If connection is not ACTIVE, follow the returned auth link to complete Zoom OAuth

4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Create and Schedule Meetings

**When to use**: User wants to create a new Zoom meeting with specific time, duration, and settings

**Tool sequence**:

1. `ZOOM_GET_USER` - Verify authenticated user and check license type [Prerequisite]

2. `ZOOM_CREATE_A_MEETING` - Create the meeting with topic, time, duration, and settings [Required]

3. `ZOOM_GET_A_MEETING` - Retrieve full meeting details including join_url [Optional]

4. `ZOOM_UPDATE_A_MEETING` - Modify meeting settings or reschedule [Optional]

5. `ZOOM_ADD_A_MEETING_REGISTRANT` - Register participants for registration-enabled meetings [Optional]

**Key parameters**:

- `userId`: Always use `"me"` for user-level apps

- `topic`: Meeting subject line

- `type`: `1` (instant), `2` (scheduled), `3` (recurring no fixed time), `8` (recurring fixed time)

- `start_time`: ISO 8601 format (`yyyy-MM-ddTHH:mm:ssZ` for UTC or `yyyy-MM-ddTHH:mm:ss` with timezone field)

- `timezone`: Timezone ID (e.g., `"America/New_York"`)

- `duration`: Duration in minutes

- `settings__auto_recording`: `"none"`, `"local"`, or `"cloud"`

- `settings__waiting_room`: Boolean to enable waiting room

- `settings__join_before_host`: Boolean (disabled when waiting room is enabled)

- `settings__meeting_invitees`: Array of invitee objects with email addresses

**Pitfalls**:

- `start_time` must be in the future; Zoom stores and returns times in UTC regardless of input timezone

- If no `start_time` is set for type `2`, it becomes an instant meeting that expires after 30 days

- The `join_url` for participants and `start_url` for host come from the create response - persist these

- `start_url` expires in 2 hours (or 90 days for `custCreate` users)

- Meeting creation is rate-limited to 100 requests/day

- Setting names use double underscores for nesting (e.g., `settings__host_video`)

2. List and Manage Meetings

**When to use**: User wants to view upcoming, live, or past meetings

**Tool sequence**:

1. `ZOOM_LIST_MEETINGS` - List meetings by type (scheduled, live, upcoming, previous) [Required]

2. `ZOOM_GET_A_MEETING` - Get detailed info for a specific meeting [Optional]

3. `ZOOM_UPDATE_A_MEETING` - Modify meeting details [Optional]

**Key parameters**:

- `userId`: Use `"me"` for authenticated user

- `type`: `"scheduled"` (default), `"live"`, `"upcoming"`, `"upcoming_meetings"`, `"previous_meetings"`

- `page_size`: Records per page (default 30)

- `next_page_token`: Pagination token from previous response

- `from` / `to`: Date range filters

**Pitfalls**:

- `ZOOM_LIST_MEETINGS` excludes instant meetings and only shows unexpired scheduled meetings

- For past meetings, use `type: "previous_meetings"`

- Pagination: always follow `next_page_token` until empty to get complete results

- Token expiration: `next_page_token` expires after 15 minutes

- Meeting IDs can exceed 10 digits; store as long integers, not standard integers

3. Manage Recordings

**When to use**: User wants to list, retrieve, or delete cloud recordings

**Tool sequence**:

1. `ZOOM_LIST_ALL_RECORDINGS` - L